--- title: "Cloud collaboration document" slug: "cloud-collaboration-document" updated: 2023-09-01T13:02:38Z published: 2023-09-01T13:02:38Z --- > ## Documentation Index > Fetch the complete documentation index at: https://clickup-help.up.ac.za/llms.txt > Use this file to discover all available pages before exploring further. # Cloud collaboration document ## Create a cloud collaboration document and release it to groups 1. Ensure that the **Content** tab is selected. ![Cloud doc 1](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%201.png){height="" width=""} 2. Move the cursor over a divider line at the place where you want to add the Cloud document. A plus will appear on the line. Click on the plus. ![Cloud doc 1b](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%201b.png){height="" width=""} 3. On the **Item drop down list**, click on **Create**. ![Cloud doc 2](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%202.png){height="" width=""} 4. Scroll down the **Create item** list to **Participation and Engagement**. ![Cloud doc 3](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%203.png){height="" width=""} 5. Click on the dropdown arrow next to **Participation and Engagement** to see the options available . 6. Click on **Cloud Collaboration**. ![Cloud doc 4](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%204.png){height="" width=""} 7. The first time you access **Cloud Collaboration**, you will be asked for your Microsoft login details. Use your ustaffnumber@up.ac.za e.g. u12345678@up.ac.za and UP Portal password. **Note**: **Students must also use the @up.ac.za after their student number NOT @tuks**. ![Cloud doc 5](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%205.png){height="" width=""} The next time you access **Cloud Collaboration**, you will be requested to select an account from the list. ![Cloud doc 6](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%206.png){height="" width=""} 7. Microsoft OneDrive will now appear. ![Cloud doc 7](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%207.png){height="" width=""} 9. Under **Type**: click on the type of collaborative document you want to create: Word; Excel or PowerPoint. The process is the same for all of them. ![Cloud doc 8](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%208.png) 10. You may also select an existing document by clicking on **Select Existing Document**. ![Cloud doc 8b](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%208b.png){height="" width=""} 11. If you have not selected an existing document, type in an educationally descriptive **Document Name** and add a **Description**. 12. Click on **Save**. ![Cloud doc 9](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%209.png){height="" width=""} 12. You will receive confirmation that the document is being created. ![Cloud doc 10](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%2010.png){height="" width=""} 13. The **Cloud Document Settings** panel will open with these choices: * Allow **class conversations** * Align with goals * Give a description 14. Save when you completed the settings. ![Cloud doc 11](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%2011.png){height="" width=""} 12. The Cloud document is now available. A range of options may be set: * Visibility or release conditions * Edit the **Cloud Document Settings** * Access to the Conversation icon (if activated) 13. **Refresh** the cloud document to make updates by other students visible to you. 14. **Edit document** opens the document in an online Word interface. ![Cloud doc 12](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%2012.png){height="" width=""} ### Add a cloud collaboration to groups: 13. Click on **Hidden from students**. Select Release conditions from the drop down menu: ![Cloud doc 13](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%2013.png){height="" width=""} 13. The **Release conditions** has the following access options: * All members of the course * Only specific individual members. * Group ![Cloud doc 14](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%2014.png){height="" width=""} 14. Select group, and choose the group you want to release the document to. 15. **Save** after settings are made. 16. A cloud collaboration document that is shared with a group will display on the Content area as depicted in the image below. ![Cloud doc 15](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/Cloud%20doc%2015.png){height="" width=""} 15. To release cloud collaboration documents to groups, repeat steps 2-15 for each group. :::(Warning) (Take note:) * Using cloud collaboration through clickUP Ultra ensures access and shared resources within a controlled environment. * Cloud collaboration differs from a Wiki where instructors could see each student's contribution. * If cloud collaboration will be used in a group setting, individual cloud documents have to be created for each group and then conditionally released to that group - this can be very time consuming in even medium size classes. ### Some general information * **Advantages** of Cloud collaboration: * With cloud collaboration, students can simultaneously work on the same task no matter where they are; * All group members can work simultaneously on the document (increased productivity and efficiency); * There is only one current version of the document - no confusion; * Access control to document; * It prepares students for remote work and virtual project team work after university. * **Disadvantages** of Cloud collaboration: * Cannot be assessed directly: when it is used to create an assignment, students will have to download the final document and then upload it to an Assignment to be assessed; * Cloud documents cannot be bulk created and allocated to groups; * Interaction can be impersonal (If you activate Converstations on a Cloud document, you can alleviate this); * If the group member task allocation is not done, it can become a case of too many" or "too few" cooks. Ben Lutkevich & Moriah Sargent. s.a. What is cloud collaboration? - Definition from TechTarget. Cloud Computing. https://www.techtarget.com/searchcloudcomputing/definition/cloud-collaboration Date of access: 13 Apr. 2023. Jotform. 2021. The pros and cons of cloud collaboration. The Jotform Blog. https://www.jotform.com/blog/cloud-collaboration/ Date of access: 13 Apr. 2023. :::