---
title: "Download grades to Excel"
slug: "work-offline-with-grades"
tags: ["work offline", "upload grades", "excel", "download grades"]
updated: 2026-08-07T13:35:46Z
published: 2026-08-07T13:35:46Z
canonical: "clickup-help.up.ac.za/work-offline-with-grades"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://clickup-help.up.ac.za/llms.txt
> Use this file to discover all available pages before exploring further.

# Download grades to Excel

Downloading the Gradebook allows you to work with the grades offline, grade manually, and have a backup record.

Follow these steps:

1. Click on Gradebook.
2. Click on the Gear icon to open the Gradebook settings panel.
3. Choose the download option.

![download_upload_steps](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/download_upload_steps.png)

The "Download Gradebook" panel includes the following options:

**Grade Records:** This option allows you to choose between downloading the Full Gradebook or the Grade History. **Record Details:** In this section, you can specify which columns you would like to include in the downloaded Gradebook. The available options are Assignments, Assessments, or Items.

Add feedback in Excel

If you want to add feedback in the excel file and upload the marks and feedback, ensure that you click on the slider next to the Include feedback for the selected item text.

**File Type:** You can choose between two file types for your download: a Tab-Separated File (.xls) or a Comma-Separated File (.csv). **Save Location:** You can specify where you would like the downloaded file to be saved. This can either be your device (computer) or the module's Content Collection. **Download:** The final step is to click on the "Download" button. Please note that this button will be greyed out until all the required selections have been made in the previous four steps.

### Edit downloaded file

After downloading the Gradebook file, do the following:

1. **Move the Gradebook**
  - Move the downloaded gradebook file to your desired folder on your computer.
2. **Open the Gradebook**
  - Open the gradebook file in Excel. You might get this warning message - it is safe to click on Yes, open anyway.  

![excel_warning](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/excel_warning.jpg)
3. **Make Necessary Changes**
  - Make any necessary changes to the gradebook within Excel.
  - If you selected to have the feedback also downloaded, you can add feedback on Excel.
4. **Save the Changes**
  - Save the file by clicking "Save". This ensures the file extension remains the same and can be uploaded later.  

![tip_excel](https://cdn.document360.io/8ea693b1-555d-4973-acf4-f29e9965c563/Images/Documentation/tip_excel.PNG)
5. **Close the Gradebook**
  - Close the Excel file after saving.
6. **Upload the Gradebook**
  - Upload the gradebook file as required.