Exam settings for tests

When setting tests for exam purposes take the following into account:

Test settings

Due date

Explanation
Last date and time a test can be submitted. clickUP Ultra experience accepts and marks late submissions received after the due date. This means a student can resume any attempt saved before the due date. This supports a scenario where the student experiences a disruption during the assessment. Students who submit an attempt after the due date will have their submission marked as late.

Due dates are automatically added to the student's Calendar, Gradebook and their Activity Stream.

Prohibit late submissions

Explanation
Enforces a hard deadline (overrides the timer) and prevents a late submission.

(Students who started late on a timed assessment can not continue with the assessment after the due date. The timer will display the remaining time until the Due date expires.)

• In-progress and saved (draft) attempts will auto-submit at the due date.
• If the Prohibit late submission option was activated, it will override the extra time setting of the timer.
• Students will receive a submission receipt email.
• Specified accommodations are still honored.
• If the due date has passed, you can't select the Prohibit late submission setting.

Prohibit new attempts after due date

Explanation
Prevent students from beginning a new attempt after the due date. Specified accommodations are still honored.

Prohibit new attempts after due date setting enabled on its own does not work with the following assessment types:

• Peer review
• Offline submissions
• LTI tools (e.g. Turnitin, Numbas, Gradescope, etc.)

Allow class conversations

Explanation
Students can discuss the test with you and their classmates while the test is available.

Presentation of the test to students

Display one question at a time

Explanation
A single question is displayed at a time and reduce cognitive load. Students can skip questions with this option enabled unless Prohibit backtracking is enabled. If you have multiple pages in your test, enabling Display one question at a time will combine these pages into one.

Prohibit backtracking

Explanation
Prohibit a student from navigating back to earlier test questions. This option is also available for paged tests, in which case enabling this option prevents students from navigating back to earlier test pages.

Randomize questions

Explanation
Randomises the sequence in which questions are displayed for each student.

Randomise answers

Explanation
Randomizes the sequence in which answers for Matching and Multiple Choice questions are displayed for each student.

Randomise pages

Explanation
If your test includes questions across multiple pages (for example, a page of Multiple Choice questions followed by a page with Essay questions), this option randomises the order in which these pages are displayed.

Do not randomise first page

Explanation
If your test is set to randomise pages, this option allows you to lock the first page in place. This is useful, for example, if the first page of the test includes instructions.

Grading & Submissions

Change the Grade category

Explanation
You can change the test's Grade category to be part of one of the custom gradebook categories you set up in your course. You can use the default and custom categories when you set up the progress mark. Grade categories can be changed at any time.

Attempts allowed - Determine the number of attempts

Explanation
You can let your students submit more than one attempt at a test.

Grade using - Select the grading schema

Explanation
A test's score consists of the sum total of all the questions' points. You can change the grading schema at any time and the change will appear to students and in your Gradebook.

Maximum points

Explanation
If you create a test that only consists of text blocks, you can manually set the maximum score. Otherwise, edit the points value of individual questions.

Anonymous grading - Hide student names

Explanation
Student names are not shown during marking

Evaluation options

Two graders per student

Explanation
Two graders have to mark the SAME student’s work. Graders cannot see other graders marks or feedback. They cannot post grades, but only provide provisional grades. The reconciler has to review the marks assigned by all assessors to each student and reconcile the marks. Reconcilers can see the marks and feedback of graders, but not the rubrics and annotations. Students only see the marks and feedback from the reconciler. They see nothing from the individual graders. Read more…

Delegated Grading (Ultra Smart Views)

Explanation
Only available for essay questions in tests and individual assignments. Groups of students have to be set per grader before this can be activated. Read more…

Assessment grade

Post assessment grades automatically

Explanation
Automatically post a student's grade once grading is completed. Turn the setting off.
Only post all grades once all tests are graded and perusals are completed.

Display of Assessment results to students

Submission View

Explanation
Allow students to view their submission. Preserves the academic integrity of the test questions. When switched off, students can only see the test questions when they are taking the test.

Automated Question Feedback

Explanation
Provides feedback set per question to students that is released automatically based on your settings.

Question Scores

Explanation
Provides the individual scores for each question of a student's test.

Correct Answers

Explanation
Allow students to see the correct answers to automatically scored questions after they submit.

Assessment security

Explanation
Issue an access code to control when students and groups take a test. Access codes are generated randomly by the system. If activated, remember to provide students with the code. The access code isn't stored anywhere in the system. Students can only receive the access code from you or other roles you choose to give it to. You can change the access code as needed and let students know.
Students can use the same code if they save the assessment and want to return later. Students don't need the access code to view the grades and feedback you post.

Additional Tools

Time limit

Explanation
Each student has a limited amount of time to submit. Time limits can only be added to individual (not group) tests.

Work is automatically saved and submitted when time expires

Explanation
The test attempts are saved and submitted automatically when the timer has run out.
If Prohibited late submissions was selected, it will overwrite the timer if the student started late

Students have extra time to work after the time limit expires

Explanation
Students can continue with the assessment after the timer ran out. Once the extra time runs out also, the in-progress and draft submissions are submitted, EXCEPT when Unlimited extra time is allowed after the timer expires.

Submissions over time is NOT indicated as Late on the grade list view. When you grade tests, you can see how much extra time each student used to complete the test. You can also see which questions were answered after the initial time limit. Students also see this same information when they access their graded tests.

Additional time allows students to reconnect if they lose connectivity during their attempts. You can allow extra time to see if the original time you set is enough for students to read and answer all the questions

Assigned groups

Explanation
Create a test for groups of students. By default, you assign a grade to each group as a whole, but you can change a group member's individual grade.

Description

Explanation
The text you enter here displays to students below the link to the assignment on the Course Content page. This is where you can provide students with more information about the assignment. The maximum length of a description is 750 characters. A warning will appear below the description field when 75 characters or less remain.

Suggestion: add the integrity statement for the exam assignment as below:
The University of Pretoria commits itself to producing academic work of integrity. I affirm that I am aware of and have read the Rules and Policies of the University, more specifically the Disciplinary Procedure and the Tests and Examinations Rules, which prohibit any unethical, dishonest, or improper conduct during tests, assignments, examinations, and/or any other forms of assessment. I am aware that no student or any other person may assist or attempt to assist another student, or obtain help, or attempt to obtain help from another student or any other person during tests, assessments, assignments, examinations, and/or any other forms of assessment.

Writing in a lab, not allowing any late submissions:

• If Prohibit late submission is ticked, the in-progress and draft assessments are saved on the due date. It overrides the timer no matter how much time is still available on the timer of a student’s assessment.
• If the timer option is selected (without Prohibit late submission), the following applies: whether set to Work is automatically saved and submitted when time expires OR Students have extra time to work after the time limit expires, the in-progress and drafts of students are saved when the time runs out, with the exception being when unlimited extra time is permitted after the timer expires.
• When a timer is set, it begins counting down once the student initiates it by clicking the start button. This countdown will continue uninterrupted, even in the event of a loss of connection on the student's end.

To accommodate potential issues such as load shedding and ensure students can continue with an assessment, you have two options:

• Set a Due date that allows enough time for students to write the assessment, without adding a timer. PLUS select Prohibit late submission to enable the system to autosubmit all in-progress and draft submissions. (Result:

  • Students can start and continue assessment until Due Date,
  • no late submissions allowed
  • system will auto-submit in-progress and draft submissions on Due Date)
    OR

• Set a Due date with a timer, without selecting Prohibit late submission. On the timer select the option to allow students extra time to complete the assessment. With this option, you will have visibility into which questions were answered after the due date or after the timer expired. If you allocate extra time of 50% or 100%, the system will automatically submit students' in-progress or draft assessments. DO NOT set the extra time to allow unlimited extra time, as neither you nor the system will be able to submit students' in-progress or draft assessments. Only the student can submit their work in this case. (Result:

  • Students can start and continue assessment after the Due Date (late submissions allowed),
  • timer will continue counting down if the student loses connection,
  • system will auto-submit in-progress and draft submissions, after extra time expired (if set to 50% or 100%)

• Lecturers cannot submit clickUP Ultra tests on behalf of students.

• Students can submit after the due date.

• If you have Automatic Zeros selected in the Gradebook Settings, students who have not submitted by the due date will get zero for the assessment

Visual representations of system actions with various combinations of settings

1. Impact of selecting Prohibit late submissions:

2. Impact of NOT selecting Prohibit late submissions. Example of what happens with students who start on time.

3.Impact of NOT selecting Prohibit late submissions. Example of what happens with students who start Late.