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    Self-enrol groups (Small number of groups)
    • 01 Sep 2023
    • 3 Minutes to read
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    Self-enrol groups (Small number of groups)

    • Updated on 01 Sep 2023
    • 3 Minutes to read
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    Article summary

    Take note:

    • This step sheet is to create a few self-enrolment groups in a module.

    • Self-enrolment groups: upon creation a minimum of 3 groups with at least two members per group can be created. This can be reduced to two groups by deleting one group. You can never have less than two persons per group.

    • If you want all the students in the module to be automatically enrolled on a certain date, set the Enrollment end date under Advanced options

    • If only a few students (not all the students) need to be in the self enrolment groups dates, leave the Enrollment end date uncompleted (empty)

    • Once a self-enrolment group set is made visible to students, it cannot be hidden again.

    • Students can by default move themselves between self enrolled groups. This has the following consequences:

      • Student marks move with them in different ways: thus ensure the Enrollment end date has passed, before group work starts.
      • With a small number of self enrolment groups (where all the students are not enrolled), you will have to download the groups to keep track of enrollments.

    • Group tools: Groups must be attached to an assignment to access group Class Collaborate rooms and discussion area.

    • Group member visibility:

      • For instructor-created groups, groups must be attached to an Assignment, Discussion, or Test to see group member names within the activity item.
      • For self-enrolment groups, members will see group member names in Course Groups on the Details & Actions menu.

    • Only in Randomly assigned groups can you at present create a large number of groups from the start (i.e. choose the number of groups or set the number of students per group).

    • If you need to create more than 10 groups with custom or self-enrolment, use the How to create a large number of groups step sheet.

    • You will always create a group set and all newly created groups will have the name New Group and a number. To have customized names, you will have to either:

      • change the name of each individual group or
      • use Excel do a bulk change of the default group name to an educationally meaningful name

    • Self-enrolment groups can be set that allows a student to unenrol themselves from one group and then enroll themself into another group.

    Steps to create self-enrollment groups for a small number of groups

    1. Click on the Groups tab to access the Groups environment.
      groups_access

    2. On the Course Groups page, click on New Group Set.
      new_group_set

    3. On the New Group Set page, click on the name or the pencil icon to edit the name of the group.
      new_group_set_name

    4. Select the Hidden from students and then click on Visible to students. (This step makes the Self-enroll option clickable)
      new_group_set_random

    5. Select the Group students field and click on Self-enrollment (c).

    6. When you click on Self-enrol the default is set to 3 groups. Upon creation a minimum of 3 groups with at least two members per group can be created.

    Creating self-enroll groups _ small number of groups 2

    1. The three groups can be reduced to two groups by deleting one group. You go to the right hand side of a New Group, click on the ellipse and then click on Delete group. You can never have less than two persons per group.

    Creating self-enroll groups _ small number of groups 3

    1. If you require more then three groups, click on the plus on a line and a new group will be created. Repeat this step until you have the required number of groups. If you need to create a large number of self-enrolment groups, rather use the other step sheet.

    Creating self-enroll groups _ small number of groups 4

    1. Now the advanced options need to be set (if required). Click on the down arrow next to Advanced options

    Self enrol groups 2B

    1. Confirm and edit the following information:
    • the number of groups are correct.
    • add a description (this will assist the students to enroll in the correct group).
    • an Enrollment start date (note the am/pm nature of the time setting) may be set.
    • Only set the Enrollment end date if you want all the students to be automatically enrolled into the self enrollment groups.
    • adjust the Maximum number of members per group as required.

    Self enrol groups 3

    1. You can always see Unassigned students just before the groups are listed. Although it is a self-enrolment group set, the lecturer can also enrol students into groups (see Custom enrol for small number of groups)

    Self enrol groups 4

    1. If you need to view more (or less) items (students) per page, you click on the arrow next to 48 items per page and choose 24 or 96.

    Self enrol groups 5

    1. Go down to each of the groups and change the title of each group to a meaningful signup name, e.g. Wednesday practical, 10:00 - 12:00 IT blue lab.

    Self enrol groups 6

    1. Click on Save to complete the process.
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