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    Self-enrol groups (Large number of groups)
    • 01 Sep 2023
    • 4 Minutes to read
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    Self-enrol groups (Large number of groups)

    • Updated on 01 Sep 2023
    • 4 Minutes to read
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    Article summary

    Take note:

    • At present the instructor can only select the number of groups(with an indication of how many students per group) during the creation of randomly enrolled group sets.

    • This step sheet uses this functionality to create a large number of groups for self-enrolment to save the lecturer time when creating groups. The process is a work around, so it may not feel logical at first.

    • A flow diagram of the process to create a large number of groups is included here to show the logic: first the number of groups are created under Random enrolment, then allocated students are cleared (but the groups remain). There after, the self enrolment process is followed.

    • Group tools: Groups must be attached to an assignment to access group Class Collaborate rooms and discussion area.

    • Group member visibility:

      • For instructor-created groups, groups must be attached to an Assignment, Discussion, or Test to see group member names within the activity item.
      • For self-enroll groups, members will see group member names in Course Groups on the Details & Actions menu.

    • Only in Randomly assigned groups can you at present create a large number of groups from the start (i.e. choose the number of groups or set the number of students per group).

    • If you need to create more than 10 groups with self-enrolment, use the How to create a large number of groups step sheet.

    • You will always create a group set and all newly created groups will have the name New Group and a number. To have customized names, you will have to either:

      • change the name of each individual group or
      • use Excel do a bulk change of the default group name to an educationally meaningful name

    • Self-enrolment groups can be set that allows a student to unenrol themselves from one group and then enroll themself into another group.

    Steps to create a large number of self enrolment groups

    1. Click on the Groups tab to access the Groups environment.
      groups_access

    2. On the Course Groups page, click on New Group Set.
      new_group_set

    3. On the New Group Set page, click on the name or the pencil icon to edit the name of the group.
      new_group_set_name

    4. Select the Group students field and choose randomly assign (c).

    5. Select the Number of groups field and click on the number of groups you require. (The number of students per group are indicated in brackets after the number fo groups, to assist the lecturer to determine the groups size.)
      Creating random assign groups 2

    6. Click on Unassign All.
      Creating a large number of groups 4

    7. Select the Hidden from students and then click on Visible to students. This change is needed now, to make the Self-enrolment option to become clickable.

    Creating random assign groups 3

    1. Select the Group students field and click on Self-enroll.

    Creating self-enroll groups _ small number of groups 1

    1. Now the advanced options need to be set (if required). Click on the down arrow next to Advanced options

    Self enrol groups 2B

    1. Confirm and edit the following information:
    • the number of groups are correct
    • add a description (this will assist the students to enroll in the correct group)
    • an Enrollment start date (note the am/pm nature of the time setting) may be set
    • Only set the Enrollment end date if you want all the students to be automatically enrolled into the self enrollment groups**
    • adjust the Maximum number of members per group as required.

    Self enrol groups 3

    1. You can always see Unassigned students just before the groups are listed. The lecturer can always assign students to groups, although it is a self-enrolment set.
      Self enrol groups 4

    2. If you need to view more (or less) items (students) per page, you click on the arrow next to 48 items per page and choose 24 or 96.

    Self enrol groups 5

    1. To change the names of the self-enrolment groups, use the step sheet How to change group names for a large number of groups in a module using Excel after the groups have been created.

    2. Click on Save to complete the process.

    Creating random assign groups 4

    Changing the allocated group names to educationally meaningful names

    1. Depending on the number of groups, there are two different ways to rename groups to give them educational meaningful names:
      a. Go to each individual group: Go down to each of the groups and change the title of each group to a meaningful signup name, e.g. Wednesday practical, 10:00 - 12:00 IT blue lab.

    Self enrol groups 6

    b. For a large number of groups use the stepsheet How to change group names for a large number of groups in a module using Excel after the groups have been created

    1. Depending on your need and circumstances, there are two different ways to allocate students to groups
    • if there are not many students to allocate, you may want to use the grouping method as indicated in the step sheetCreating custom groups - small number of groups steps 5 and 6.
    • if you have an Excel list with the student number of group members placed below one another use the step sheet How to allocate a large number of students to groups in a module using Excel after the groups have been created.
    1. Click on Save to complete the process.

    Creating random assign groups 4

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