Exam pack (Off-campus exams)

Provide students with the following information:

EXAM ENTRANCE REQUIREMENTS
Provide the applicable rules for your module.

EXAM PREPARATION

• Content included
• Preparation of their laptops and technical environment: Prepare for your clickUP exam in 4 steps (https://www.up.ac.za/media/shared/373/ZP_Files/studentexamsupport.zp191112.pdf)
• Studying during load shedding: Stay ahead with your studies despite load shedding (https://www.up.ac.za/media/shared/7/ZP_Galleries/Undergraduate/stay-ahead-with-your-studies-despite-load-shedding-1.zp171405.pdf)

INTEGRITY DURING THE EXAMINATION

• Provide a link to UP & Faculty examination rules for students, and highlight important rules. (https://www.up.ac.za/yearbooks/2024/rules/document/general-academic-regulations-and-student-rules-2024 p. 97-104)
• Guidelines for Permissible Use of Generative AI.

DATE & TIME OF THE EXAMINATION
Date: Day of the week, date (confirm this date on UP Portal).
Time from which examination link will be available, as well as time allocation to specific parts of the examination (if applicable).
cut-off
State how the following will be managed during the exam:

• Load shedding
• Late starts
• Exam submission when the deadline is reached, e.g. no late submissions, marked late, automatic submission, etc.
• Additional time students.

FORMAT
State clearly

• if the exam is open/closed book.
• Total marks and how marks are allocated. If minimum pass rates apply to specific sections of an exam, it should be clearly stated.
• the assessment system that will be used, e.g. clickUP, QuestUP, Numbas, etc., and how students should access the examination link.
• how the assessment will be structured and the time allocation for each section of the examination, e.g. 2 hours for Essay questions via Turnitin, 30 minutes for Objective assessment questions, etc.

REQUIREMENTS DURING THE EXAMINATION
State what tools a student will need to complete the assessment, e.g. stationary, calculator, etc.

Students will need the following to write online assessments off-campus:

• Stable internet connection and a laptop, tablet, or desktop computer.

• Stable electricity.
• GOOGLE CHROME as internet browser.
• Data
• Details of the emergency contact details of lecturers and IT support in case of an IT emergency.

COMMUNICATION DURING THE EXAM
Always provide an emergency communication channel/s to students during the exam and have staff on standby to assist them, e.g.

• WhatsApp messages on a tutor group, and
• clickUP conversation activated on an Ultra Document or the examination itself.
• emails to a student's UP email address
• If the UP e-mail is used, provide students with this document on how to use their UP email address, https://www.up.ac.za/media/shared/373/ZP_Files/tuks-gmail-account-guide_feb-2020.zp190797.pdf
• Who to contact regarding module-related issues
• General device-related issues (laptop/tablet/PC support): send email studentithub@tuks.co.za

IF YOU MISS THE EXAMINATION
Provide information on how students should upload the relevant documentation on the UP Student Portal if the exam is missed with valid reason.

AFTER THE EXAM
Provide information on

• when final marks will be released on the UP Portal. These marks are published by Faculty Administration.
• when and how perusal of the examination paper will take place.
• who to contact for examination queries.
• where final marks can be viewed: UP Student Portal under "View Current Enrollment/Results" (NOT THE ACADEMIC RECORD). Lecturers, tutors, and administrative staff are not allowed to communicate any marks.

SUPPLEMENTARY/SPECIAL EXAM
Provide information on where students can access information on the Supplementary/Special exams.